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5 Speaker Tips & Best Practices For Your Virtual Event

In the past four months, events have radically shifted from in-person gatherings to virtual events. Speakers play an integral role, and can really make or break the attendee experience. eventPower’s speaker management team understands the importance presenters play into this dynamic, and can help to create a positive virtual experience for your attendees.

Here are 5 speaker tips and best practices for hosting your virtual event:

1. Test. Test. Test.
To ensure everything runs smoothly, schedule a rehearsal with your speakers. Here is a short checklist of items to practice:
  • Test your microphone and audio to confirm optimum sound.
  • Test your lighting (i.e. don’t sit with your back to the window).
  • Test your internet connection (i.e. consider sitting close to your router).
  • Test your Zoom, YouTube or video webinar platform settings.
  • Test to confirm your presentation area is quiet and will remain silent while presenting.
  • Test your presentation timing. Ensure you have plenty of time remaining to answer Q&A.

2. Moderator & Co-Host = Success
eventPower recently partnered with Hewlett Packard Enterprise to host their first virtual event, HPE Aspire 2020. This experience confirmed that having a moderator and co-host adds structure to your session. Your moderator and co-host can handle technical problems, housekeeping notes, keep the session flowing and take over in case either person experiences a poor internet connection. Having both a moderator and co-host are essential to the success of your virtual event, allowing your speakers to focus on presenting.

3. Shorten Session Lengths
Many speakers may think presenting during live events is the same as presenting virtually, but speaking virtually comes with new territory. It is essential to keep your audience engaged. Attendees are more likely to show up for a session that is shorter. Consider condensing the session times you would typically host for your in-person event by 15 or 30 minutes. For example, a 60-minute breakout session should be no more than 45 minutes when delivered online.

4. Use Platform Engagement Tools
eventPower’s speaker management team is here to support you every step of the way and focuses a lot of energy on retention and engagement during your sessions. Set yourself apart by incorporating engagement tools during your virtual event. Here are a few engagement tools to consider:
  • Polls
  • Contests
  • Videos
  • Chat
  • Drawing Tools (i.e. HIghlighters)
  • Q&A’s
  • Gamification
  • Social Media Hashtags

5. Remember To Have Fun!
Providing a fun atmosphere can help you create a lasting impression. Simply relax, smile and laugh. Encourage your attendees to have fun with you.

Remember to be creative; use event themed virtual backgrounds that allow you to display an image as your background. This can help you maintain the theme of your event and reduce distractions. For example, if your event was being hosted in Nashville, you could use an image of the Grand Ole Opry.

You may also consider asking participants to share a fun icebreaker to start your session which can encourage more communication and engagement from the beginning.

eventPower’s speaker management team has the tools and resources to turn your in-person event into an engaging virtual reality. Please contact Laurie Powell, Vice President of Business Development for additional speaker tips and resources at [email protected] or visit www.eventPower.com/Virtual-Events.

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