Call for Papers

eventPower has deployed a secure cloud-based online speaker management system that allows our clients to efficiently conduct an online call for posters, compile all poster presenter information, review applications and assign locations. The tool provides a collaborative environment that simplifies and centralizes the poster management process.


  • Online call for posters
  • Review, accept or reject applications
  • Assign onsite location of posters
  • Accept and showcase posters online
  • Integrate poster presentations with your event website or mobile application
  • Collaborate and share information across your team
  • Support staff available

Online Tools

  • Cloud-based, multi-user tool designed for team collaboration
  • Create a custom call for posters application and submission process
  • Create the application yourself or eventPower’s staff can do it for you
  • Accept written or video applications; allow presenters to upload or provide details
  • Ability of planning committee to collaborate, insert private notes and rate, accept or reject each poster presenter applicant
  • 24/7 access for approved individuals
  • Access levels or roles can be adjusted for each individual on the planning committee
  • Automatic email confirmations, acceptances and rejections sent to poster presenters
  • A secure, central portal for poster presenters to obtain information about the conference and logistics
  • A secure portal allows poster presenters to change details and upload poster details throughout the planning process
  • Collect poster graphics and other details within the system
  • Online approval process before internet/website data goes live
  • Approved data is automatically pushed to an online agenda and/or mobile application of clients choosing
  • Link data to a conference mobile app of your choice
  • Data is easily exported for the graphics team to develop promotional materials and a program guide
  • Seamlessly register poster presenters for the event using eventPower’s registration tool or link via APIs to other registration systems
  • Ability to collect poster presenter registration fees within the system

eventPower’s staff will assist your team throughout every step of the process.

Staffing & Contract Labor Available

Our clients have the ability of having eventPower’s skilled meeting planners and poster managers at their service. The eventPower staff can manage the entire process or work in with your internal staff to ensure the posters are presented correctly.

Pre-Conference support

  • Coordinate with poster presenters via phone, email and other correspondence
  • Manage poster presenter logistics
  • Call center for poster presenter questions
  • Ensure collection of all presenter data
  • Organize poster session layout/floor plan
  • Assign poster space online using using ExpoCAD layout software

Onsite support

  • eventPower staff can manage the entire onsite poster process with staff who are experienced in managing poster sessions from tens to hundreds of posters

Post-Conference support

  • Management will have access to all updated presentations after the event
  • Poster and associated details approved for posting can automatically be available on the conference website/agenda after the conference
  • Availability of post-conference posters and details can be made available publicly, to all attendees, or to only select attendees

Pricing Options

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